Sending documents

Add a witness that a signer names

Ask a signer to name the witness for their signature. The witness gets their own link after that signer signs.

Turn the row into a witness that Naomi names, then Naomi names Jordan Rivera before she signs. Demo data.

In SignQuick, turn on Witness chosen by another signer for a recipient row, and that signer enters the witness's name and email while signing.

Updated November 1, 2026

Who can use this feature?

Before you start: At least two recipients and Sign in order (1, 2, 3...) under Signing Order.
The witness and the signer who names them sign by email, in a document that isn't part of a packet.

Add a witness slot for a signer

Step 1: In the sidebar, select New Document, upload the PDF and select Continue.
Step 2: In Add Recipients, enter the signer's Name and Email.
Step 3: Select Add Another Recipient for the witness, and leave its name and email blank.
Step 4: Under Signing Order, choose Sign in order (1, 2, 3...).
Step 5: In the witness's row, turn on Witness chosen by another signer.
Step 6: In Who names the witness, choose the signer.
Step 7: Select Continue, place the witness's fields and select Send for Signature.

Result: The witness's row reads that the signer enters this witness's name and email while signing. The witness signs in a later stage than the signer who names them.

Set the signing order

Name your witness as a signer

When the sender asks you to choose a witness, Name your witness appears under the document. You can't finish signing until you name them.

Step 1: Open the signing link from your email.
Step 2: In Name your witness, enter the Witness's full name and Witness's email.
Step 3: Select Save witness.
Step 4: Fill in your fields and finish signing.

Result: The section shows who will witness your signature. The witness gets their own signing link once you sign, and their page says you chose them.

Common questions

Where do I see who was named?

On the document's page, the witness's row shows who names them and waits for a name until the signer saves one. The audit trail records when the slot was added and when the signer named the witness.

Why can't I turn on the witness switch?

Choose Sign in order (1, 2, 3...) first. The switch also stays off for in-person signers, for documents in a packet, and for a signer who already names a witness.